Fiscal Receipts

All Fiscal Accounts are maintained by the Fiscal Department located in the Coke Building. Texas A&M policy requires back up on all money deposited to these fiscal accounts. The four forms of back up that the Fiscal Department accepts are Fiscal Receipts, Z Tapes from Cash Registers, Activity Ticket Control (ATC) and Inventory Control. Often the MSC Committees use both a Fiscal Account and a Cash Account. Only funds deposited in the Fiscal Account require a Fiscal Receipt. Cash Accounts are handled by the SOFC.

MSC Committees need to complete a "Procedures for Issuing Fiscal Receipts" form in order to obtain a Fiscal Receipt book. This form is available from Accounting (The Jail Room 221M) and must be signed by the advisor and committee member.

A Fiscal Receipt needs to be filled out at the time money is received for each individual from whom you received money.

The following information needs to be on the Fiscal Receipt (see sample below):

A.	Current Date
B.	Name of Customer
C.	Fiscal Account Number - identified when Receipt Book is obtained
D.	Committee Name & Explanation of Funds
E.	Sub-Account & Object Code - identified when Receipt Book is obtained
F.	Amount of Sales
G.	Amount of Sales Tax if Applicable
H.	Total Amount ("F" + "G")
I.	Indicate Payment Method - Cash or Check(s)
J.	Date you received payment - Same as "A"
K.	Preparer's Signature

The Fiscal Receipt consists of three copies:

1. The White (original) copy goes to the customer
2. The Pink Copy accompanies the money in the deposit
3. The Blue Copy stay in the book

If a mistake is made on a Fiscal Receipt, don't tear it out of the book. Keep all three copies in the book. Instead, write "VOID" and the reason for the void across the receipt. The committee's advisor will need to initial the Voided Receipt. The White and Pink copies need to be turned into Accounting (The Jail Room 221M) with the deposit so that they may be forwarded to the Fiscal Department.

Depositing the Money and Fiscal Receipts

1. Each check collected needs to be endorsed with the committee's name, account number and "FOR DEPOSIT ONLY."
2. Deposit Slip (provided with the Fiscal Receipt book) needs to be fill out.
3. The amount of the Fiscal Receipts and the money should equal. Attach adding machine tapes showing the tallies. Inquire at the MSC SPO Services Island regarding availability of adding machines.
4. DAILY as money is received, the Money, Fiscal Receipts (including any voided), and Deposit Slip need to be brought to Accounting (The Jail Room 221M) for verification.
5. A copy of the Deposit Slip will be attached to the Report of Fiscal Deposits and placed in your mail slot for your records at the end of each day.

Returning a Fiscal Receipt Book

When the committee is finished using the Fiscal Receipt book, they need to bring it back as soon as possible. The book may not be held more than two weeks without having it reissued.